Every rupee in. Every rupee out. Plain to see.
For housing societies, gated communities and residents' associations. Plainroof runs your bills, receipts, vendor payments and CA reports in one place, with proof against every entry and a second person approving every payment.
Q3 maintenance bills
Oct – Dec 2026 · 120 flats · due 15 Oct 2026
| Flat | Owner | Amount | Status |
|---|---|---|---|
| A-101 | Rakesh Patel | ₹12,000 | Paid |
| A-204 | Meera Shah | ₹12,000 | Checking |
| B-1104 | Anil Desai | ₹12,000 | Paid |
| C-302 | Kiran Joshi | ₹12,600 | Late fee |
| C-507 | Priya Mehta | ₹12,000 | Due |
Payments to approve
Entered by the Estate manager · you approve as Treasurer
Ask Plainroof
Answers from your society's own records and bye-laws only
18 flats have not paid Q3 (₹2,16,000). Under your Rulebook rule B-4 (AGM, 14 Jul 2024), a late fee of 5% applies after 15 Oct, so ₹10,800 in total. I've drafted a reminder for WhatsApp.
AI prepared Please check before approving.Complaints
7 open · 2 waiting on a vendor
| No. | What | Status |
|---|---|---|
| #214 | Lift B stuck at floor 7 | Vendor called |
| #213 | Seepage in parking P2 | New |
| #211 | Street light near gate 2 | Fixed |
| #209 | Water pressure low, Block A | Assigned |
Rulebook · Billing
Rules read from your bye-laws and AGM minutes, each with its date
Maintenance billed quarterly
Late fee 5% after the due date
Early-payment discount
Built with a real committee, for every committee.
Bills out on time. Payments matched without the spreadsheet.
Run a quarter's bills in one go. Owners get them on WhatsApp, SMS or email with a Pay now link, and Plainroof matches each payment to its flat by UTR.
- Bill runs, receipts, late fees and reminders from your own rules
- Upload the bank statement; cheques and transfers are matched for you
- No-dues certificates and member statements in one click
Hi Meera, your Q3 maintenance bill for A-204 is ₹12,000, due 15 Oct 2026.
Pay now →
Bank statement · October
Snap the bill. The Treasurer approves. Done.
Your estate manager photographs a vendor bill; the Treasurer approves it from their phone. Large payments go to the Chairman too, exactly as your bye-laws say.
- Maker and checker on every rupee: nobody approves their own entry
- Warnings before money leaves: missing quotation, TDS, over budget
- Cash, petty cash, FDs and a full ledger, with Tally export
Shree Lift Services · AMC Q3
Waiting for you
Your bye-laws and AGM decisions, turned into rules that run.
Plainroof reads your bye-laws and minutes and sets up each rule with its date. When the AGM changes a rule, the new one starts from that day; old bills never change.
- Every rule linked to the meeting that made it
- Committee and roles kept in step with resolutions
- Made for Gujarat bye-laws first
Resolution 6: Resolved that interest on late payment of maintenance shall be charged at 5% from the quarter starting October 2024.
Late fee 5% · from 01 Oct 2024
Year-end without the shoebox of receipts.
Every entry already carries its proof and its bank account. Give your CA a view-only login, or send the full package and a Tally export in one click.
- Income vs expense, bank charges, returned cheques, cash to self
- View-only CA login: they can look, never change
- Full audit trail: who did what, when and why
FY 2025-26 · Income vs expense
CA package ready
AI that only knows your society.
Plainroof's AI works from your own records and bye-laws. Everything it prepares is labelled, and nothing is paid, sent or saved until a person approves it.
Ask in plain words. Get answers with the proof attached.
"Has C-507 paid this year?" "What did we spend on the lift?" "Who approved the paint contract?"
Reads your bye-laws
Done once when you join. Your rules, roles and limits set up for you to check.
Reads bills
Snap a vendor bill or a payment screenshot. The amount, GST and vendor are filled in.
Drafts notices
Notices, letters and replies on your letterhead, ready for the Secretary to approve.
Always checked
AI work carries an "AI prepared" label. A person approves before anything happens.
Everyone sees exactly their part.
Roles come from your committee's resolutions. Each person gets the screens and approvals their post needs, nothing more.
Treasurer
Checks entries, approves payments and receipts, sends the CA package.
Estate manager
Snaps bills, records cash, uploads statements, handles complaints.
Chairman & Secretary
Second approval on large payments; keeps rules and roles current.
Your CA
View-only access to accounts and reports. Can ask, can't change.
Owners
See dues, pay the way they do today, upload proof, raise complaints.
Tenants
Their own home and notices; pay bills only if the owner says so.
Guards Soon
Visitors, passes and deliveries at the gate.
Resident app Soon
iPhone and Android app for owners and tenants.
Starting with India's housing societies. Built for large communities anywhere.
Wherever owners share a building, a campus or a township, the same questions come up: who paid, what was spent, and who approved it.
India
In pilot now · Gujarat first- Co-operative housing societies and apartment owners' associations
- RWAs, gated townships and large multi-tower complexes
- Follows your bye-laws, GST and TDS, with Tally export for your CA
- ₹ amounts, Indian numbering and India time throughout
Rest of the world
Early access open · tell us where you are- Homeowners' associations (HOAs) and condominium associations
- Strata and owners' corporations
- Jointly owned buildings and master communities in the Gulf
- Large gated communities, villa estates and townships
The same idea works everywhere: proof on every entry, two people on every payment, rules from your own meetings. Tell us your country and size; it helps us decide where Plainroof goes next.
Join early access from your countryWhy committees switch to Plainroof.
Most society apps sell bundles and keep the essentials in the top plan. We do the opposite.
| Plainroof | Typical society apps | |
|---|---|---|
| How you pay | Module by module; pay only for what you switch on | Bundles; price on request |
| Rules, roles, members | Included in Core with every module | Often in the top bundle |
| Owner convenience fee | None | Charged per payment |
| Rules from your AGM minutes | Dated; history never changes | Typed into settings by hand |
| AI work | Labelled and approved by a person | Varies |
| Deleting records | Never. Corrections keep a reason | Possible |
| Where your data lives | Our own servers in India | Third-party cloud |
Try Plainroof free for 1 month.
Every new society gets its first month free. Core comes with every module, Billing is where most societies start, and you add more one at a time. Contact us for a price for your society.
Core
The base every society needs.
- Members, owners and tenants
- Committee, roles and Rulebook
- Notices, documents, letterhead
- Ask Plainroof and dashboard
Billing
Bills, receipts and reminders. Works without a resident app.
- Bill runs, late fees, reminders
- Bank matching by UTR
- Receipts, statements, no-dues
- No convenience fee for owners
Add modules
Each one works with Core alone. Switch off anytime; your data stays.
Data in India
Your records and documents stay on Plainroof's own servers in India.
Nothing deleted
Every change is a new entry with who, when and why.
Private by design
One society never sees another. Members see only their own flat.
Two-person approval
Nobody approves their own entry. Large payments need a second signatory.
Run your society in plain sight.
Set up takes one meeting: send us your bye-laws and flat list, and we'll have your society ready to check. Your first month is free.